⏱️ Time Tracking User Guide
Clock In/Out, Timesheets & Time Reports
Overview
The Time Tracking module helps manage labor hours across your projects. Track employee time, review timesheets, and generate reports for payroll and job costing. Access time tracking under Field Ops in the navigation menu.
Clock In/Out
Navigation: Field Ops → Clock In/Out
Clocking In
- Navigate to Field Ops → Clock In/Out
- Select the project you're working on
- Choose a task or phase (optional)
- Add any notes for the time entry (e.g., "Foundation work – east wing")
- Click "Clock In" — the timer starts
- Your active clock-in session is displayed with a running timer
Clocking Out
- Return to Field Ops → Clock In/Out
- Your active session is shown at the top of the page
- Add any closing notes about the work completed
- Click "Clock Out" — the time entry is saved
- Hours are automatically calculated and recorded
Timer View
- A real-time timer shows your current active session
- View elapsed hours, minutes, and seconds
- Quick access to clock out at any time
Timesheets
Navigation: Field Ops → Timesheets
Viewing Your Timesheet
- Weekly View: See all your time entries for the current week
- Date Navigation: Move between weeks to review past entries
- Daily Breakdown: Hours worked per day with project/task details
- Total Hours: Weekly totals calculated automatically
Timesheet Details
| Column |
Description |
| Date |
Day the work was performed |
| Project |
Associated project name |
| Task |
Specific task or phase |
| Hours |
Time worked (auto-calculated from clock in/out) |
| Notes |
Work description and details |
| Status |
Pending, Approved, or Rejected |
Submitting Timesheets
- Review your weekly timesheet for accuracy
- Verify all entries have correct projects and tasks assigned
- Add or edit notes as needed
- Submit the timesheet for supervisor approval
Manager Approval
- Supervisors receive notification when timesheets are submitted
- Review individual entries for accuracy
- Approve or reject entries with comments
- Approved entries flow to payroll processing
Time Reports
Navigation: Field Ops → Time Reports
Available Reports
- Daily Time Summary: Hours worked per person per day
- Project Hours Report: Total hours by project with breakdowns by person
- Weekly Summary: Week-over-week comparison of labor hours
- Cost Analysis: Labor hours multiplied by rate for job costing
Generating Reports
- Navigate to Field Ops → Time Reports
- Select the report type from the dropdown
- Choose date range (start and end dates)
- Filter by project, employee, or department (optional)
- Click "Generate Report"
- View results on screen or export to CSV/PDF
Filtering & Export
- Filter by date range, project, or team member
- Export reports as CSV for spreadsheet analysis
- Print-friendly format available for physical records
Tips & Best Practices
- Clock in at the start of each work day to maintain accurate records
- Add descriptive notes to help with project billing and job costing
- Review timesheets weekly before submitting for approval
- Managers should approve timesheets promptly to avoid payroll delays
Last Updated: February 2026